![]() Today, however, biometrics are increasingly common in all types of businesses.īiometrics’ tie-in to time and attendance systems is contributing to the increase in biometric data collection in the workplace. There was a time when using a fingerprint or facial scan in the workplace was reserved for highly sensitive jobs or top-secret government positions. All businesses should be aware of these laws because other states have similar pending legislation.Employees can refuse to provide biometric scans, but employers can terminate them for it.Businesses in those states need to understand the laws and make sure they have policies for how consent is gathered, how the data is stored, and how and when it is destroyed.Illinois, Texas and Washington all have laws in place governing how the biometrics are recorded, stored and used.Biometric time and attendance systems use fingerprint, facial, palm or iris scans to record work time.If employees accidentally clocking out other staff is an issue and you need a time capture method that will prevent that, consider using PIN verification which will not allow someone to clock out with an incorrect PIN. Remember, facial recognition is a tool to assist managers to correctly authorise timesheets, by verifying which employee was clocking in and out, it will not prevent employees from clicking another tile in error. If using a tablet ensure it is not upside down or capturing sideways images.Ensure there is more light shining of the faces of the employees than is coming from behind – if they are backlit, there will not be enough image detail and images will not be usable.If the camera position is fixed, ensure it is pointing at an area that staff of varying heights will be able to use, and not going to capture only half of the employees face – the whole face needs to be captured.When considering where to place your Time Clock devices, if images are to be used for facial recognition verification: Thumbnail size versions of the images on file will display, simply click the red Untrain button to remove one. If you accidentally use an image that is not correct, simply click the dropdown box showing the number of images. When you click on a green camera icon it will display the employees image, and indicate how many images are stored, and give you the option of setting that image as the profile picture for that employee. Keep clicking into the icons for staff for the first few weeks using facial recognition, until the green camera icons display. When reviewing timesheets it may take a few weeks to build up a bank of images. ![]() If the image is of a quality high enough to use for training, a green bar will display under the image offering to “Train recognition engine with picture” Initially the results will be “Failed with a confidence level of 0% based on 0 training images”. Click on the camera icon to see the Facial Recognition Results. Until you train the facial recognition engine, all icons will be red. When you first start using the Ento Time Clock, you begin capturing images. If a camera icon is red, it is indicating either that facial recognition has failed, or that there are not enough images on file for reference. The icon indicating clock in method also displays, for facial recognition it is a camera icon, which displays green when the staff member is verified, or red indicating verification has not passed. In the Recorded section the raw or rounded times (if you are using Shift Rounding) that the employee clocks in and out are displayed. To view timesheet data go to Time and Attendance > Review timesheets, or use the Timesheet shortcut on the dashboard You need to train the facial recognition engine to recognise them, so the camera icon will show as green when they are verified correctly, allowing managers to more quickly approve timesheets. Once your employees start clocking in and out using the Time Clock, you will be collecting images. Using facial recognition with the Time Clock? Here’s how to train the facial recognition engine to recognise your employees.
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